Speech Pauses: 12 Techniques to Speak Volumes with Your Silence

Speech Pauses: 12 Techniques to Speak Volumes with Your Silence

An expert technique is the effective use of speech pauses. If you execute it correctly, no one will notice your pauses and your ideas will get across more effectively. If you get it wrong, your credibility is damaged, and your audience finds it difficult to understand what you are saying.

In this piece, we look at:

“Whenever you find yourself on the side of the majority, it is time to pause and reflect.”
Mark Twain

Benefits of Speaking Pauses That Work

One of the most underutilized delivery strategies is pausing but doing so has many advantages.

Pausing increases audience comprehension.

You can punctuate your spoken words with pauses, which will help your listeners understand when one phrase, sentence, or paragraph ends and the next one begins.

Pro Tip

You Must Feel Comfortable with the Pause.

Pauses are beneficial.

Long pauses are beneficial because they give you time to breathe deeply, chew your food, or drink some water. In addition to helping your brain (by giving it more oxygen), doing this will improve the quality of your voice by keeping your lips and throat moist.

Pauses encourage audience participation.

Speaking continuously means that your listeners must work extremely hard to keep up with you. Contrarily, using pauses offers your audience a chance to think about what you have said and begin establishing connections with their own experiences or knowledge in the present. The foundation of audience engagement is these personal connections that people make with your material.

Action Item

Ensure to create a better flow by separating your talk into bite-size chunks.

Pausing instead of using filler words.

The excessive use of filler words (uh, er, ah) damages your credibility and suggests that you are unprepared, unknowledgeable, or unauthentic. How to stop using filler words like um, uh, and other similar expressions is covered in a previous Six Minute article. One of the easiest ways to achieve this while still giving yourself time to consider your next few words is by using pauses.

Allow your mouth to "catch up" with your mind.

A speaker juggles two responsibilities at once:

For a speaker to give, the internal activities should ideally create a queue of words and actions so that they are constantly available. Pauses allow the internal work to gain the upper hand and let your thinking to “catch up” to your lips.

“Utilizing speech pauses effectively is a master technique.”

“Sometimes you need to press pause to let everything sink in.”
Sebastian Vettel

Pause Methods

After looking at the advantages of speech pauses, let us analyze the different sorts of pauses and when they should be employed.

A. Clause Pausing (or the Comma Pause)

When you want to clearly distinguish between two clauses or the items in a list, utilize brief pauses in your voice instead of commas. For instance:

James C. Humes recommends breaking up your speech material into a sequence of brief clauses, one per line, in Speak Like Churchill, Stand Like Lincoln. Short pauses are added during practice whenever a line ends, including at the end of each clause.

B. The Pause in a Sentence

Where a period (or question mark, or exclamation point) would be used in written language to divide two sentences, use medium pauses in your voice instead. For instance:

Just as a period is a stronger punctuation mark than a comma, a sentence pause should often be longer than a clause pauses. Be wary of the propensity to endlessly connect sentences with “and.” Your readers will lose this crucial semantic gap if you do this.

Pro Tip

Let the audience answer the question in their minds by pausing for a moment after asking the question.

“Using pauses allows your listeners to process what you’ve said and begin instantly creating connections with their own experiences or expertise. The foundation of audience engagement is these personal connections that people make with your material.

C. The Break in the Text

To transition from one thought to the next, employ larger pauses in your voice, much as paragraphs are used in written language.

There are a couple of applications for this kind of pause:

D. The Pause for Emphasis

Try pausing right before and right after an important word (or phrase) when you want to emphasize it (or phrase). These pauses, along with changes in pitch, loudness, or intonation, emphasize the keyword. The delay before it says to “listen up,” and the pause after it says to “store that in your mind.”

Prior to/following a word of transition or contrast:

After/before a vital word:

“Take a walk with a turtle. And behold the world in pause.”
Bruce Feiler

According to research, “um” can occasionally aid in the auditory word recognition process. (More specifically, the word that comes after the utterance of “um” is more usually recognized.) 

However, Corley and Hartsuiker (PDF publication) point out that a silent delay before the target word can achieve the same benefit. According to the temporal delay hypothesis, any form of delay that comes right before a critical word aid with recall.

E. Pause for a rhetorical question

Pause briefly after posing a rhetorical query to your audience. This motivates your audience to participate and reflect on their response to your question. The same is true for various methods in which you ask your audience to remain silent, such as “Think for a moment about how you would feel if…”

On the other hand, if you do not pause following a rhetorical question, your listener gets frustrated. After asking them a question, you are moving on before giving them a chance to consider it.

F. New Visual Pause

It is an innovative idea to pause when changing to a new slide while delivering a speech with slide visuals so that your audience has a chance to contemplate the image quietly. You indicate that the attention should return to you as you continue to speak. More complex pictures demand a longer delay before moving on, whereas simple images only need a brief pause. (Of course, it is best to keep images as straightforward as possible.)

G. "I'm Thinking" Pause

Despite your best efforts to slow down and prepare your speech, you may occasionally find that you speak before you are ready, locking your lips as your mind hunts for the next word. It is best to simply pause until you have collected yourself than to use a filler word, such as “ah,” “er,” or “uh.”

Even if you already know what you are going to say next, you can still utilize this method to intentionally stop for dramatic effect. However, that makes it a…

Action Item

Make sure to use a pause to give your listeners a moment for the vital information you just delivered to sink in.

“Pause right before and right after a critical word” (or phrase). The first pause instructs the audience to “listen up,” and the second instructs the audience to “remember that.

H. Intensive Pause

A dramatic pause is utilized whenever you want to create some drama or tension. It serves both rhetorical and theatrical purposes. 

Before continuing your spoken discourse, use a dramatic pause. You can also do this right before displaying a slide or a prop.

“Now and then it's good to pause in our pursuit of happiness and just be happy.”
Guillaume Apollinaire

I. Punctuation Break

According to studies, pauses should be employed right before a funny punch line, as professional comedians contend. According to Archakis, et al. (PDF publication), pauses are also employed before and after punch lines in jokes, along with variations in speech rate and intensity.

Pause right before your punch line to heighten interest and indicate a payout. After your punchline, pause briefly to give your audience a chance to chuckle. 

If there is laughter, keep the pause going. Otherwise, your remarks will be lost in the conversation’s competition for attention. In a similar vein, avoid speaking during applause.

J. Power Pause

In Trust Me: Four Steps to Authenticity and Charisma by Pause Nick Morgan advises influential people to take longer breaks.

James C. Humes recommends beginning your presentation with a thoughtful pause in the first chapter of Speak Like Churchill, Stand Like Lincoln:

Try to fix your gaze on each of your upcoming listeners before you speak. Before you start your presentation, make a point of mentally repeating the entire first sentence. The more you wait, the more powerful your opening remarks will be. Make Power Yours Before making any presentations, pause to complete your silent preparation.

In my own presentations, I frequently employ the Power Pause, and it has two amazing impacts. It first catches my audience’s attention. Second, it gives me a few seconds to gather my thoughts, take a deep breath, and boldly begin.

K. Take a Drink Break

You might need a drink of water every now and then during lengthy talks. Do not hold back but be sure you time it right. The best moment to get a drink is when you are already in a lengthier break, such when you are moving on to a new segment of the presentation or after you have just displayed a slide presentation for your audience to review.

On occasion, you can mask your desire for a moment to gather your thoughts and recover using this strategy. Max Atkinson adds in Lend Me Your Ears: All you Need to Know about Making Speeches and Presentations that audiences are “unlikely to notice that anything is wrong” because they are “familiar with the sight of presenters pausing to have a drink or to check their notes.”

L. Note-Checking Interval

According to research, pauses “participate in rendering human communication more understandable,” according to Brigitte Zellner’s article in PDF format. Furthermore, according to study by Grosjean and Deschamps from 1975, “the more difficult the communicative job, the larger the frequency of pauses.” is another thing Zellner brings out. She says:

Alternatively stated, pauses “stand out like sore fingers” and may therefore accept “beacon” positions in speech, helping to frame the entire utterance for the speaker and the listener. Pauses have a significant role in the development of speech comprehension by breaking up speech into smaller chunks.

Pro Tip

Pause immediately before and after your punch line to create heightened anticipation and let them release their laughter.

The most important lesson here is that unlike with written content, your viewers will not profit from punctuation, bolding, italics, bullets, and other formatting. Pauses are a key component of providing that, which is something you must accomplish.

2. Pauses aid in expressing emotion.

According to research, pauses aid in expressing emotion along with other linguistic elements, as demonstrated by Janet Cahn’s (PDF article). That is, depending on whether you are expressing grief, rage, joy, or another emotion, the placement and length of pauses should change. To take advantage of this, utilize pauses to genuinely express emotion, just like you would when speaking to a friend or member of your family.

3. Pauses regulate the speed of your speech.

Because of cognitive constraints, your audience can only process information at a specific rate. Pauses give you the chance to slow down so they can hear you better. According to research, speech has small (0.15 seconds), medium (0.50 seconds), and long (1.50 seconds) pauses. 

Estelle Campione and Jean Véronis noted this in their study (PDF). Additionally, they point out that while spontaneous speech (saying without reading) frequently employs medium and long pauses, read speech (speaking from written text) tends to only produce short and medium pauses.

Therefore, if you must read any of your speech, make sure to purposefully prolong your pauses to imitate a more naturally spontaneous speaking style. Otherwise, it will be tough for your audience to follow along. How long should a “short/medium/long pause” be in seconds? 

Regarding the duration of your pauses, there is no set guideline. Depending on your speaking style, the nature of your message, the length of your talk, your audience, and cultural conventions, the right length for pauses can range from a fraction of a second to several seconds or more.

“The principle of art is to pause, not bypass.”
Jerzy Kosinski

Think about the following suggestions:

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Speaking in Church: Lectern or No Lectern for a Better Presentation?

Speaking in Church: Lectern or No Lectern for a Better Presentation?

When it comes to speaking do you prefer to use a lectern or do you think that it is necessary depending on the kind of speech you are giving? There is really no one answer to this question because there are so many different factors that are a part of the situation.

Here is what you need to consider:

“It's only when we stop looking exclusively to the podium for our heroes and start looking all around us that we'll make the greatest progress toward a better tomorrow.”
Paige Spiranac

The Elevation and if It Helps

When you are speaking from a lectern, it means that you can be seen just about anywhere. This is usually higher than the rest of the surroundings. That is helpful if you only have a step or one more to walk up. 

The lectern is also in a place usually where everyone will look at you. If you decide to step away from the lectern you will not have an advantage, if anything it makes it harder to hear and to see you.

Amplification of Sound

There is usually a microphone as well at a lectern that will allow you to be heard without having to strain your voice at all. If you have an audience of about 2000 people you are going to need to reach those that are the back of the church. 

You may have a disadvantage if you step away from the lectern. Even if you have a strong voice it will be hard for you to be heard if you are speaking for more than a minute or two.

Pro Tip

Use a lectern when you need to project authority.

You can definitely make up for that if there is a wearable or carriable microphone. If not, I certainly suggest remaining at the podium. It would be difficult for you to be heard even if you had a very loud voice, especially if you spoke for more than a minute or two.

The Weight of the Lectern

Lecterns are utilized by CEOs, politicians, and members of the clergy for a reason. A lectern holds a lot of weight by nature (both real and metaphorical). 

Your credibility might increase while speaking from a podium as long as your message and delivery are respectful and respectable. Credibility is essential in this situation (asking for a donation).

How Tall You Are

Lecterns’ advantages in terms of “weight” are enhanced by speakers who have comparable physical presence. In this situation, tall speakers are more advantageous. On the other side, shorter presenters could feel intimidated by the lectern’s size. 

In the worst case, a speaker who is extremely short could only be able to see the top of the podium. It is well worth putting your pride aside and, if required, making up the difference using a step stool. Of course, this is completely negated by leaving the area behind the podium.

Action Item

Make sure to get out from behind the lectern whenever you can!

The Clergy and Their Reaction

You wouldn’t be wise to move out from behind the lectern if the presiding clergy member would take issue to it. Keep in mind that you are the guest in this situation, therefore don’t be disrespectful to your host. Asking them in advance is the greatest (and only) approach to gauge their level of receptivity. 

In general, you should always incorporate inquiries of this nature into your audience analysis. Describe where you’d like to stand and why you prefer to stay away from the podium. In my opinion, it would be preferable to seek for permission in this situation rather than beg for forgiveness.

The Expectation of Your Listeners

You might be asked to address the congregation from the podium, depending on the customs and culture there. Some people could feel offended if the lectern is never interrupted. Again, the only way to determine this is to speak with churchgoers in advance.

Having said that, it could be advantageous for you to surprise your audience’s expectations. They will undoubtedly notice if you talk away from the lectern even if nobody else ever does. You might think about beginning at the podium and then shifting away during your speech for a little (suitable) drama. 

“It's always fantastic to be on the podium, and, of course, the top step is always our target.”
Romain Grosjean

This “breaking of convention” can be related to your main point. Perhaps your intention to shock your audience is complemented by the audience’s visual astonishment when you move away from the podium.

The Visibility of Your Gestures

There is no doubt that if you release yourself from the lectern, you can use a larger variety of gestures, provided there is no severe elevation disadvantage. A large portion of your body is hidden when you are seated behind a lectern. The only motions that are likely to be seen, depending on your height, are those that are made at or above the level of your chest. 

Furthermore, any gesture you make will likely be diminished by the lectern’s “weight.” On the other hand, when you’re not using a lectern, your full body is on display. (Again, sight lines will be a factor.) You’ll be able to use a greater variety of motions, and they’ll seem bigger and work better.

The Vulnerability and Connection of the Audience

Moving away from the podium makes you appear more vulnerable. As Nick Morgan pointed out, becoming closer to your audience can often help your communication efforts. 

In addition to becoming closer to your audience physically, you will also be free of the lectern’s symbolic barrier. You become more effective as you remove obstacles, both real and imagined.

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Should a Speaker Apologize to the Audience?

Should a Speaker Apologize to the Audience?

It is accepted wisdom in public speaking that you should never apologise.

But I recently made the case that there are few guidelines for public speaking.

“I'd rather regret the things I've done than regret the things I haven't done.”
Lucille Ball

Is it a strict rule to "never apologize"?

No.

It is not a general rule, but too many speakers make unnecessary excuses for too many things.

What is the justification? What is wrong with expressing regret to the crowd?

This recommendation’s two main justifications are as follows:

Think of a scenario where you are creating a presentation. Now that you have gathered a wealth of data, it is time to edit your writing. You must consider whether each element—a slide, a prop, a narrative, or a joke—contributes to the main idea or takes away from it. Is keeping this going to be a net gain?

The same query might be asked regarding whether to include an apology in your presentation. The benefits of saying sorry are frequently extremely little. On the other hand, you risk losing the audience’s trust. For instance, if you apologize for not being an expert, your audience will start to wonder why they should be listening to you.

Pro Tip

Know when you shouldn’t apologize.

What circumstances, if any, warrant an apology?

There is no crystal ball that can predict when you should apologize. Having stated that, you might find it useful to think about the following issues:

First, can the audience really understand what you are sorry for?

How to respond:

“Never regret yesterday. Life is in you today and you make your tomorrow.”
L. Ron Hubbard

Do you apologize because you truly regret it or just because you are embarrassed?

How to respond:

Action Item

Ensure to focus on the impact of your actions — not your intent.

  1. Are you expressing regret for something that was entirely beyond your control?

How to respond:

  1. What if I must make an apology?

How to respond:

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Pump Up Your Speaking Voice with a Strength Training Workout

Pump Up Your Speaking Voice with a Strength Training Workout

If you want to take your speaking to the next level, you will be ready with a vocal workout.

Your Spoken Tone

Like the rest of you, the voice is made up of muscles, cavities, tissues, nerves, fluids, etc. At least 325 distinct pitches can be produced by it. Other than the muscles in your eyes, the larynx has more nerves than any other muscle in your body. 

Additionally, speaking involves using three-quarters of your body, and even a stubbed toe can alter how you sound. Therefore, it is not surprising that tension and excitement can have a negative impact on your voice.

“Strength does not come from physical capacity. It comes from an indomitable will.”
Mahatma Gandhi

Some people naturally have stronger vocal muscles than others, much like with the rest of your body; nonetheless, some people must exercise their vocal muscles just to maintain their daily vocal needs. Without communicating with the reader, I cannot determine the precise reason for their voice quivering, but it is likely due to anxiety, a lack of vocal power, or a combination of both. Whatever the situation, voice training with the right vocal exercises can significantly improve voice control and stamina.

You might not be aware of the necessary vocal exercises unless you are a voice practitioner or have studied with a voice professional (which I highly recommend!). Here is a little exercise you may do daily to strengthen your voice and stop trembling, quivering, and flipping while you talk.

A Voice Strength Training Exercise

Pro Tip

Practice your speeches out loud.

“If you want something you’ve never had, you must be willing to do something you’ve never done.”
Thomas Jefferson

Action Item

Make sure to warm up your voice everyday, but especially before public speaking.

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Love the Process and Improve Your Speaking

Love the Process and Improve Your Speaking

You undoubtedly feel frustrated as you work to enhance your public speaking abilities. Frustrated… by persistent anxieties. You are irritated by audience queries that give you trouble. Frustrated… by the skill-improvement process, which is more evolutive than revolutionary.

This post teaches us how to stop being frustrated by coming to love the process. Five speaking lessons are taken from an odd source.

“Trust in the process means you are allowing God to handle the situation and moving yourself out of the way.”
Germany Kent

How Does Public Speaking Fit into This?

The lessons that must be mastered are many of the same ones that public speakers must.

Now think about how these five relate to speaking:

First lesson: Practice makes perfect.

“Your improvements will typically be small steps. Other times, you will experience a huge leap in your ability to communicate. You cannot just read a book and expect to become a great speaker. 

(Or this website!) Speaking abilities can only be enhanced via practice. At work, speak. Make a speech at your child’s school. address a town hall gathering. At your cousin’s wedding, speak. Speak while driving. 

“Taking a shortcut isn't always profitable, doing the right thing may take longer but just trust the process, your reward is sure!”
Hopal Green

Describe your kitty. Talk to yourself in the mirror. There is no such thing as perfection. But you will get better. Your practice will lead to improvement over time. 

Your improvements will typically be little steps. Other times, you will experience a huge leap in your ability to communicate.

Lesson 2: Keep records even if you do not intend to share them.

Even if you can keep a paper diary, it is usually simpler to retain an electronic record of your talks and PowerPoint presentations these days. Date them so you can reflect on them in the future and be amazed at how far you have come. Assess your progress and keep a record of the areas on which you are focusing. 

Likewise, keep a video log. Individual films will not only point out areas that need work but comparing current recordings to earlier ones will be incredibly motivating. It is challenging to see your own development when you are immersed in the process. Video evidence is unreliable.

Action Item

Ensure to always remember your MVP (Most Valuable Point).

Lesson 3: Be comfortable with discomfort

“It’s challenging to notice your own improvement while you are immersed in the process. A video recording is unreliable.

Accept the pre-presentation butterflies in your stomach.

Accept that when the strain is on, your heart will race.

Recognize that you will occasionally forget a word, phrase, story, or joke.

Recognize that you will experience PowerPoint problems.

Recognize that not everyone in your audience is awestruck or even paying attention.

Accept all these things, but keep in mind that until you let them, none of them will stop you from communicating effectively.

Stretch Your Limits in Lesson Four

Motivational speeches frequently use the adage, “If you always do what you always did, you’ll always get what you’ve always had.”

If you approach each speech or presentation in the same manner, then… If your preparation is the same as mine, if you create PowerPoint presentations in the same manner… If you repeatedly employ the same speech opener… if you always address the group from behind the podium… if you always take speech notes in 12-point type…

Your skills will stagnate if you never try new things.

Look for chances to go outside your comfort zone by:

Pro Tip

Sound more confident by speaking louder and lower.

Lesson 5: Respect the Procedure

There is no peak in speaking ability; rather, it is a process that you go through for the rest of your life. It is understandable if you think the procedure is a chore you must go through before one-day mastering presentations to the highest level. However, that attitude will do nothing but undermine your efforts. 

I adore the method. Set manageable objectives and recognize your successes. You will make a lot of blunders, so laugh them off. The reality is that there is no peak; rather, speaking ability improvement is a lifelong process. I adore the method.

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